The MBOTMA Board of Directors held a meeting Tuesday April 4 at Davanni's Pizza on Grand Ave and Cleveland Ave (41 Cleveland Ave S) in Saint Paul. Board members present were Rudi Marti, Dale Gruber, Alan Jesperson, Robbi Podrug, Brett Day, Bill Lindroos, Laura Cooper, Phil Nusbaum, Gary Germond, and Theo Hougen-Eitzman. Others in attendance were Jed Malischke, Doug Lohman, David Smith, Marilyn Bergum, Bea Flaming, Janine Kemmer, and Melvin Rupprecht.
President Laura Cooper called the meeting to order at 7:00 pm. She started by asking for additional agenda items. Alan asked to have Laughing Waters added. Doug has asked to add the magazine.
Minutes of Last Meeting. Robbi moved, Dale seconded. Passed unanimously.
Treasurer’s Report. Robbi reported that there will be a full report next month. She gave verbal report on bank balance numbers. Alan moved to approve report, Dale seconded, Passed unanimously.
Conflict of Interest. Laura has collected completed forms, those who have not returned one please do soon.
Membership Recruitment. Marilyn Bergum presented her ideas on membership recruitment. She described the membership cards that MBOTMA has as a passive system. She also discussed actively selling memberships at ticket tables. Discounts were offered on the ticket price for new members. She also brought up the Friends of Minnesota Bluegrass Music Stores program. Marilyn would like to work with any board members who would like to form a membership committee. Marilyn also brought up the topic of volunteer recognition. She proposes a board level volunteer recognition committee. Many ideas were brought up. No action taken.
Cabin Fever Report. Jed Malischke reported that attendance was good, about 400 people, 8% over previous year. Financial numbers are not yet available but Jed predicted the event would show a loss of about $1,000.
Interim Executive Director’s Report. Jed Malischke reported on his research into D&O insurance. There are two options, one that includes employment practices. David Smith also provided information on his research. Robbi Podrug moves we purchase option two as presented by Jed. Phil seconded. Passed unanimously.
Approval of 2018 Chairs. The following appointments have been made for 2018. Jana Metge, WBW chair; Martha Gallup, Harvest Jam chair; Phil Nusbaum and Laura Cooper, 2to10 Fundraiser chairs; Nic Hentges, Policy Officer; Janine Kemmer, Finance Committee member. Some discussion was started regarding the Finance Committee position. Janine Kemmer was asked to step out for the discussion. Bill Lindroos moves to approve the appointments. Robbi Podrug seconded. Passed unanimously.
Meeting Location. Gary Germond asked other board members about this location for meetings. Most said the location was fine.
Discussion concerning who negotiates and signs contracts. Brett brought up concerns that unauthorized people are signing contracts on behalf of MBOTMA. Past practice has been the ED signed contracts. In two occurrences last year committee members signed contracts in the absence of an ED. One that is due now is the venue contract for the WBW. Laura agreed to sign it as President. Do we want to have a procurement committee? Phil moved to have Laura sign wbw contract. Bill seconded. Passed unanimously.
Magazine. Doug presented two documents, one showing expenses and another showing benefits to MBOTMA events, i.e. advertising. Much discussion followed to clarify if the magazine is losing money or not.
Laughing Waters. Alan is asking for $1,250 to $2,000 for an ad in the program for Laughing Waters. Some questions for Alan and then he was asked to leave the room for further discussion. Much discussion followed. Rudi moved to send the question to the finance committee to make a recommendation. Bill seconded. Passed unanimously.
Dale moved to adjourn, Bill seconded. The meeting was adjourned at 9:33 PM. Minutes submitted by Jed Malischke