Held at Davanni’s, 3015 Harbor Lane North, Plymouth MN
Present: Staff: Executive Director Arne Brogger, Administrative Assistant Bea Flaming, Interim Magazine Editor Doug Lohman. Board Members: President Peter Albrecht, Vice President Jana Metge, Treasurer Greg Landkamer, Secretary Mary DuShane, Board Members at Large Marilyn Bergum, Ken Bloch, Sarah Cagley, Ann Iijima, Alan Jesperson, Phil Nusbaum. Quillan Roe.
Guests: MBOTMA members Molly Hoof, David Smith; Martin Keller.
Called to order 7:00 pm by President Albrecht.
Arne introduces Martin Keller, who presents a proposal from his business, Media Savant Communications, to do PR work for MBOTMA leading up to our August festival this year. Marty’s background is journalism, covering music and the arts in the Twin Cities for many years. Arne earlier sent us a proposal to print out; Marty outlines that: First he would produce a Media Kit, with the story of the organization, then a targeted media list for Minnesota – print, broadcast, online, social media – and then do some media training for our spokespeople. He speaks about the “power of PR in a fragmented media market.”
Molly Hoof speaks about the documentary video proposed by Patrick Moore of Pioneer TV, to cover the Minnesota bluegrass scene, particularly young players who have grown up in MBOTMA. Pioneer TV will address scripting, funding sources, directing, producing. Jana moves, Greg seconds, all approve that we approve Pioneer’s pursuit of this project.
Internal Audit for 2015 conducted in January by Jed Malischke, Peter, Greg and Mary. Jana suggests this now be called Internal Financial Review rather than audit; she moves, Ken seconds, all approve that we receive and accept this report.
Treasurer’s Report. Greg passes out (1) “MBOTMA Accounting Policies and Procedures” document with changes developed through finance committee meetings with Floyd Wellons, our 2016 accountant. Greg moves, Alan seconds, all approve we adopt these policies and procedures; and (2) a preliminary finance report from Winter Bluegrass Weekend. Discussion.
Credit Card. Wells Fargo needs written approval of the board, via these meeting minutes, to issue a new MBOTMA credit card. Greg moves, Mary seconds, all approve.
Magazine Editor. Non-board members leave the room for a brief closed session. Jana moves, Greg seconds, all enthusiastically approve that we contract with Doug Lohman, currently our Interim Magazine Editor, for the position of Editor of Minnesota Bluegrass, our monthly magazine.
Consideration of PR proposal. We all agree that Marty Keller’s proposal would be of great value to MBOTMA. Mary moves, Phil seconds that we hire Marty with the caveat that Arne will (1) review the budget to ascertain we can allot the funds and (2) negotiate with Marty to get the best possible price for his services. Quillan abstains, motion passes.
Consultation fees to Jed during the current transition process? Discussion. Arne will approach Jed with our offer to pay for his consulting services and field a price from Jed for our approval.
State Fair Contests. Peter has negotiated with Nate Dungan of the State Fair for a two to three week extension of our deadline to present a proposal to continue the contests. We need a committee chair to take on the event. Jana says chairing it used about 60 hours of her time last year.
Laughing Waters Bluegrass Festival (Alan Jesperson’s event) and Bluegrass Saturday Morning (Phil Nusbaum’s radio show). Last year we voted not to underwrite these and other non-MBOTMA programs , because of a tight budget. Peter suggests the possibility of locating designated donations. Quillan moves, Ken seconds that we underwrite these two programs if we can obtain designated donations. Alan and Phil abstain; motion passes.
Board Youth Representative Position. Ann suggests Theo Hougen-Eitzman, a young man she knows in Northfield who has expressed interest in serving MBOTMA as a youth rep. This position is to be appointed by the president with board approval. President Albrecht expresses his wish to appoint Theo. Ann moves, Jana seconds, all approve that we ask Theo Hougen-Eitzman to join the MBOTMA board as a youth representative, effective immediately.
Discussion of broader representation of MBOTMA:
Quillan urges that we all do more to be more aggressive in promoting MBOTMA. He suggests we ask for space to have a promotional table at likely events at the Dakota, the Cedar, possibly the Blue Ox and other festivals.
Bea suggests we reconsider our mission statement, possibly broadening the music categories we want to “preserve and promote” beyond bluegrass and old-time stringband music.
Adjourn. Ann moves, Ken seconds, all approve adjournment. Meeting adjourned at 9:09 pm.
Reported by Mary DuShane, MBOTMA Board Secretary