MBOTMA Board MeetingFebruary 3rd, 2015, Tuesday 7:27p.m.
Meeting location: Davanni’s Pizza, 5124 Gus Young Lane, Edina, Minnesota
Board Members Present: President, Peter Albrecht, Vice President, Jana Metge, Treasurer, Sandi Pidel, Acting Secretary, Gary Germond, Alan Jesperson, Marilyn Bergum, David Smith, Phil Nusbaum, Greg Landkamer, Quillan Roe.
Staff Members Present: Executive Director, Jed Malischke, Administrative Assistant, Bea Flaming.
The meeting was called to order at 7:27p.m. by President Albrecht. Changes to the minutes of January 17th, 2015 were as follows:
1) In the paragraph, What is a Non-Profit? After the word responsibilities should be written (according to Non- Profit Law). And at the end of the paragraph should be a sentence indicating that we had an,” interaction, review and discussion of conflict of interest.”
2) David Smith does not approve the Treasurers Report.
Jana motions to approve the minutes, Sandi seconds the motion and all members present approve the minutes.
Financial Audit Committee Report: A meeting was conducted January 8th, 2015 by the Executive Audit Committee and Executive Director Jed Malischke with Barry Rogers, CPA. The Notes summarizing the Meeting and Balance Sheet, Budget Report ending September 2014 was e-mailed to the Board prior to this meeting for discussion as follows:
Phil wishes to discuss procedures to determine our direction. Marilyn would like an in-depth meeting. Peter suggests half day meeting/discussion and have the Executive Committee formalize comments. David recommends we use “Quik Book” program for our bookkeeping and hire a Bookkeeper. Sandi concurs with David and also suggests we develop a procedure to handle money at MBOTMA events. Jana lists steps to implement the Audit Committee recommendations:
1) Meet again with Barry Rodgers.
2) Finalize the document.
3) Determine the steps to hire a Bookkeeper.
4) Determine the role of the Finance Committee.
Action proposed by Board: to set a date for a meeting. Sandi motions to accept the Internal Audit and Phil seconds the motion. David objects to the report. Gary abstains. All other Board Members present accept the Report.
Report on 12 to 12 Fundraiser: Per Sandi, Fundraiser Chair the receipts are as follows:
Door & Raffle……$5495
Total as of 2/3/15……………..$7869
The VFW was pleased with the event and would like us back. There was a discussion how to proceed with other VFW events. Sandi said she will follow-up and apprise the Board.
Miscellaneous Topics: Marilyn withdraws her motion for new membership categories proposed at the January meeting. She will present new ideas at a future date. David motions that $6000 from the 12 to 12 fundraiser be put in a separate restricted cash account. There was a discussion about the restricted account. Al seconded David’s motion for a separate account. The vote to approve was split by the Board Members present and President Albrecht cast the deciding vote against the proposed separate account and David’s motion failed. Jana motions to create a separate line item on MBOTMA’S Balance Sheet for $6000 from the 12 to 12 Fundraiser and Quillan seconds the motion. Phil and Gary oppose the measure and the Board members pass the motion for a Separate Line Item on MBOTMA’S Balance Sheet for $6000 from the 12 to 12 Fundraiser.
The 2016 PROGRAM PLAN AND ATTACHED BUDGET: A motion to accept the plan was made by Jana and seconded by Marilyn. David opposes the acceptance.
The motion is accepted by the Board Members present.
Board Committees Discussion: Tabled.
Agreement with Pioneer Television to run the 2014 August Festival video: Ann Iijima, Executive Directors Public Relations Assistant and Executive Director, Jed Malischke agreed to allow Pioneer Television, PBS to air the Augustm2014 Festival video in lieu of airing MBOTMA advertisements before and after 2 of their 1/2 hour programs.
Phil motioned to adjourn the meeting at 9:20pm, Marilyn seconded and all approved.
Respectfully submitted by Acting Secretary, Gary Germond