Meeting held Tuesday 2/4/14 , at the Community Room of Lund’s on Lake Street
Present: Board Members: President Gary Cobus, Vice President Jana Metge, Treasurer Peter Albrecht, Secretary Mary DuShane; Members at Large Marilyn Bergum, Gary Germond, Alan Jesperson, Greg Landkamer, Phil Nusbaum, Catie Jo Pidel, Sandi Pidel, David Smith; Staff: Jed Malischke, Executive Director; Bea Flaming, Assistant Director.
Meeting called to order 7:10 pm by President Cobus.
Jed passes out updated for the 2014 Board Manual: corrected Board contact information, last year’s Audit Report, 2014 Program Calendar and Budget Reports.
Minutes of November 2013 meeting presented, with revisions to include new Mission Statement for MBOTMA Underground. Jana moves, Greg seconds, all approve that we accept these minutes as revised.
Harvest Jam Results Report presented. Discussion regarding revenues and expenses. We came in with negative monetary results this year. Is this acceptable vis-à-vis our mission? Details: dinner costs, attendance variance. The Harvest Jam Committee is working on the budget for the 2014 event. Mary moves, Phil seconds, all approve that we accept the report.
Treasurer’s Report. Balance and Budget reports are now updated to include 9-30-13 (end of our fiscal year) to 1-31-14. Jed reports that our Minnesota State Arts Board grant (for our general fund, “operating budget”) is now $27,000, doubled from last year. David objects to some category titles used in our standard Budget Report, saying that they apply to for-profit organizations, not not-for-profit organizations. Peter moves, Mary seconds, that we accept the Treasurer’s Report. David abstains. Motion passes.
Youth Representative Board Seat Vacancy. Sarah Cagley’s Youth Rep board seat expired at the end of 2013. Mary will email our magazine editor to put a notice in the March magazine to inform members of this vacancy. Peter moves, Jana seconds, all approve that we nominate Sarah be appointed by our president to continue this position.
Board Policies and Procedures. Jana has developed a “Board To-Do List” based on recommendations from the Board Policies Review Committee, following their meetings with Consultant Barry Rogers. One recommendation is now implemented: Jed has posted our current 990 tax form on our website for public disclosure. Three of the recommended items for policy development we are referring to Ken Bloch, ex board member, who has generously volunteered to be our policy formulator. As the first step to updating our staff contracts, Sandi volunteers to begin with our contract for JoAnne Makela, our magazine editor.
General Membership Meeting. Our bylaws require an annual general membership meeting. Peter moves, Jana seconds, all approve to hold this meeting this year at the same location and time as last year’s: 11 a.m. on the Saturday of the Winter Weekend, in the Auditorium room at the event. This year that means Saturday, March 1.
1) The MBOTMA Festival Staff is requesting an additional $5,000 for the budget for the 2014 festival. Jana moves, Peter seconds that we accept this change. Discussion. David votes No. Motion passes.
2) Community Concert Series. We review MBOTMA member Ann Iijima’s proposal, presented at our January Board Planning Meeting, to expand the program with additional concerts, to be funded by grants for which Ann will apply. Jana moves, Peter seconds, all approve that we accept this proposal.
3) Tom O’Neill Educational Endowment Fund. We review the report from Bill Bushnell presented at our January planning meeting. Jana moves, Sandi seconds that we accept this report. David abstains. Motion passes.
Alan speaks about Jerry Flynn, former MBOTMA President, recently deceased, praising his good work and accomplishments for MBOTMA over the years.
Adjourn. Peter moves, Mary seconds, all approve that we adjourn. Meeting adjourned at 8:40 p.m. by President Cobus. Submitted by Mary DuShane, Board Secretary