The MBOTMA Board of Directors held a meeting Tuesday February 7 at Davanni's Pizza on Grand Ave and Cleveland Ave (41 Cleveland Ave S) in Saint Paul. Board members present were Rudi Marti, Dale Gruber, Brett Day, Alan Jesperson, Robbi Podrug, Phil Nusbaum, Laura Cooper, Nic Hentges, and Jed Malischke. Others in attendance were Doug Lohman, Patricia Bungert, David Smith, Matt Johnson, Rick Anderson, and Bea Flaming.
President Laura Cooper called the meeting to order at 7:00 pm. She asked for any additional agenda items. One item added will be how the question of contest band winners was resolved. Then Executive Director Patricia Bungert gave a report on her recent activities.
Minutes from the last meeting were included in the meeting announcement mailing. Alan made a motion to approve the minutes. Nic seconded. There was no discussion. Approved unanimously.
Secretary Jed Malischke reported receiving a board resignation letter from Ann Iijima. He has also received a nomination of Matt Johnson to fill the vacant seat. He will also receive any other nominations between now and the next meeting and it will be on the agenda.
Treasurer Robbi Podrug presented a treasurer’s report. A PDF of end of year 2016 were sent via email to board members previously. Brett moves to accept 2016 year end report. Jed Malischke seconds. Some discussion and questions. The report was accepted unanimously. A 2017 first quarter report was then presented on paper.
Some discussion. Jed moved to accept the report. Nic seconded. Jed commented on dislike of the new layout of reports of the new system. Other comments and discussion. Robbi Podrug also informed the board of a new contract with the accounting firm that will lower their fees. The report was accepted unanimously.
2016 Financial Review Committee Appointments. President Laura Cooper has appointed Robbi Podrug, Jed Malischke, and herself to a 2106 financial review (audit) committee. Nic moved and Brett seconded to approve the appointments. Motion passed unanimously.
Program Committee Reports. Laura has asked for brief reports on the status of planning and/or results by various programs committees. Expect five minutes for each. Laura reported on the results of the 2to10 Party Fundraiser. Total revenue is approximately $6,078. No expenses. Attendance was 370-390. Chair Rick Anderson gave a report on preparations for the Winter Bluegrass Weekend. Most things are in place. Some things still need to be arranged. Chair Matt Johnson gave a report on progress with the Kickoff. Bands are booked. Flyers and letters to reserved campers will be coming out soon. Chair Patricia Bungert gave a report on the progress of the MBOTMA Festival. Bands are booked and contracts out, some already returned. Chair Jed Malischke gave a report on the progress of preparations for the Cabin Fever Festival.
March 25 Board Retreat Agenda. President Laura Cooper handed out a draft agenda for the day, and asked for comments and ideas for it. She also asked for opinions about doing a MAP for Non-Profits boot camp and other MRAC workshops. She passed out ads for a couple of these.
Robbi Podrug submitted a revised financial policies statement from the finance committee for board approval. A copy was included in the board mailing prior to the meeting. Robbi described the changes from the past policy. Nic moved to approve. Phil Nusbaum seconded. Some discussion and questions. Approved unanimously.
Added agenda item, how was the competition question resolved. The August Festival spot winner will get $800 and the Kickoff winner will get $400. Patricia and Matt Johnson worked it out with their respective events.
The meeting was adjourned at 9:17 pm. Submitted by Jed Malischke/MBOTMA Secretary.