MBOTMA Board Meeting Minutes - January, 2015
Meeting held Saturday 1/17/15, at Crowne Plaza Hotel, immediately following Annual Board Planning Session
Present: Board Members: President Peter A lbrecht, Vice President Jana Metge, Secretary Mary Dushane; Members-At-Large Marilyn Bergum, Sarah Cagley, Gary Germond, Greg Landkamer, Phil Nusbaum, Catie Jo Pidel, Sandi Pidel, David Smith; Staff : Executive Director Jed Malischke, Administrative Assistant Bea Flaming; MBOTMA Member Quillan Roe.
Meeting called to order 1:40 pm by President Albrecht .
Minutes of October 2014 board meeting submitted. Marilyn points out typos in the membership paragraph: correct date for postage increase is 11-1-14; membership rates increase 3-1-15. Jana moves, Sandi seconds, all approve that we accept these minutes as corrected. Minutes of November 2014 board meeting submitted. Marilyn moves, Sandi seconds, all approve that we accept these minutes.
Board Resignations and New Appointments:
Peter Albrecht, now newly elected as MBOTMA Board President, has filed his resignation as Board Treasurer . Gary moves, David seconds, all approve that we accept this resignation.
Sandi Pidel has been appointed to fill the remaining Board Treasurer term. Jana moves, Mary seconds, all approve that we approve this appointment. We welcome Sandi to her new position and to the Executive Committee as an officer of the organization.
Quillan Roe has been appointed to fill the remaining Board Member-At-Large term vacated by Sandi. Jana moves, Catie Jo seconds, all approve this appointment. We welcome Quillan to the board.
Harvest Jam Results Report: Mary moves, Jana seconds that we approve the report as submitted. Discussion. David points out that the event missed its budget projections and that attendance was down. Bea, as a member of the Harvest Jam Committee, will ask the committee for their comments. Motion to approve the report passes.
Treasurer's Report. Mary moves, Quillan seconds that we approve the Treasurer's Report as submitted. Discussion. David objects to the report having been generated on January 12 rather than at the start of the month or the end of the month. Jed responds that last year's report was generated on the same date, so the reports are comparable. Motion to approve the report passes.
End of 2014 Endowment Fund Report. Sandi moves, Greg seconds, all approve that we accept this report.
Membership Committee Report. Catie Jo moves, Sandi seconds, al l approve that we table Marilyn's update on membership until our February board meeting, to give us more time f or discussion.
Fundraising Event "12 to 12" coming up January 31. Sandi gives us an update on plans, urging that we al l seek more donations f or the silent auction.
MN State Arts Board Grant. Jed reports that h is grant proposal is due shortly, so he won't have time for f ull board review before submitting it. Jana moves, Gary seconds, al l approve that we give Jed the authority to go ahead and submit the Arts Board Grant.
Agenda Items for Next Meeting: Marilyn's membership update. Clarifying board committees. Discuss Ann Iijima as Jed's subcontractor. Review "strategic plan." Report of internal audit.
Mary moves, Phi l seconds, all approve that we adjourn the meeting. President Albrecht adjourns at 3:00.
Submitted by Mary Dushane, Board Secretary