Meeting held Tuesday 5/2/15, at Davanni's Pizza, 663 Winnetka Ave in Golden
Present: Board Members: President Peter Albrecht, Members-At-Large Marilyn Bergum, Sarah Cagley, Greg Landkamer, Phil Nusbaum, Sandi Pidel, Quillian Roe;
Staff : Executive Director Jed Malischke, Administrative Assistant Bea Flaming.
Meeting called to order 7:12 pm by President A lbrecht.
Minutes of May 2015 board meeting were submitted. Sandi moves to accept them, Marilyn seconds, Sarah abstains, all others approve. Minutes are accepted.
990 & AG Reports. As previously directed, Jed has filed for a second extension for both state and federal 2014 reports, now due Aug 15. Nothing else has been done as no further direction had been provided. Phil moves to have Jed make changes suggested by Barry's firm, send copy of these suggestions to entire board, re-do with new forms suggested by Barry's firm, submit them by email to entire board, and to have the president sign and file them if no objections. Greg seconds and the motion is approved unanimously.
Finance Committee Report. Sarah has met with Barry and discussed various possible services they could offer and asked for pricing. Sarah should have a quote within a week and will put together a recommendation for the board for the next meeting.
Board Vacancies. Sandi moves, Greg seconds, to appoint Ken Bloch to fill the vacancy of David Smith. Motion is approved unanimously.
Board Size. A motion was tabled at the last meeting to increase the size of the board to 13 plus 2 youth reps. Jed points out that this is a by-laws change and theref ore requires written notice of proposed changes to all board members at least one month prior to voting on it. Sarah and Phil speak against the proposal. Sandi wants to discuss youth rep positions and thinks maybe it should not be mandatory, rather than have to f ind board members who are eligible age wise. Phil brings up a connection with youth bands hired for events. Much discussion follows. Quillian moves to table the motion again which passes unanimously. Sarah suggests if anyone wants to re-structure the youth seats they should come back with a proposal.
Budget Revisions. A motion was tabled at the last meeting to give event committees an expense account no greater than their revenues for the previous year.
Much discussion. Motion fails unanimously.
Joint Board/Committee Meeting. Marilyn passed out a sheet of ideas for topics to be discussed at a joint board and committee meeting. Sarah moves and Quillian seconds to have this meeting at the October board meeting to start at 6:00 PM. Motion passes.
Hanftfride Letter. Peter offers to meet with reps from the event in question and the firm representing them. He will also inquire with some trademark lawyers.
Additional Agenda items. Quillian suggests we have 11x17 posters for events.
Sarah brings up concern that MBOTMA have D&O insurance. Question of next meeting is brought up and Peter agrees to call a meeting for July 7. Sandi moves and Phil seconds a motion to adjourn. Meeting adjourned at 9:30 PM.
Submitted by Jed Malischke, Executive Director