Meeting held Tuesday 3/4/14 , at the Community Room of Byerly’s in Golden Valley
Present: Board Members: President Gary Cobus, Vice President Jana Metge, Treasurer Peter Albrecht, Secretary Mary DuShane; Members at Large Marilyn Bergum, Sarah Cagley, Gary Germond, Alan Jesperson, Greg Landkamer, Phil Nusbaum, David Smith; Staff: Jed Malischke, Executive Director; Bea Flaming, Administrative Assistant. Member and former Board member Ken Bloch.
Meeting called to order 7:02 pm by President Cobus.
Minutes of February 2014 meeting presented. Jana moves, Greg seconds, all approve that we accept these minutes.
Board Policies and Procedures. Ken Bloch has been working on these. Jana lists three fiscal agent policy options. Discussion of meaning of fiscal agency for MBOTMA. Ken gives us a progress report on his rough drafts in process, presenting two examples of Fiscal Agent Sponsorship Agreements from the Minnesota Council on Nonprofits. Peter moves, Jana seconds that we adopt the second option, broadly conceived, with specific language to be delineated. Discussion. Phil opposes. Motion passes. We thank Ken for his ongoing volunteer work on Board policies.
Revised Harvest Jam Budget Report presented by Jed. Jana moves, Gary G seconds, all approve acceptance of this revised report.
Revised Treasurer’s Report presented by Jed, including updated Balance Sheet and Budget Report. Mary moves, Peter seconds, all approve acceptance of this revised report. David will bring ideas for further possible revisions of our Treasurer’s Report format. We thank Jed for doing this work for the Board, especially during this busy season.
Youth Representative Board Seat Vacancy. We discuss the age range of 16 to 25 which was set earlier for this position. Gary C has had one email inquiry regarding the position following the announcement in the March magazine of the vacancy. Mary moves, Jana seconds, all approve that we appoint Sarah as Interim Youth Rep, giving potential applicants until April to respond, and that we revisit the appointment then.
Staff Contracts. Jana moves, Greg seconds, all approve that we table this issue until next month when Sandi can be present, as she is taking the lead in organizing staff contracts for Board review.
Additional Agenda Items:
1) Minutes of our Annual General Membership Meeting, held March 1, 2014, presented. Jana moves, Alan seconds, all approve these minutes, with one amendment, namely listing Bea’s correct title as Administrative Assistant.
2) Dulono’s Pizza on Lake Street has had bluegrass music every weekend since the early seventies, but there is now a new owner, who may not want to continue bluegrass music. Alan will speak to the new owner.
3) Marilyn asks about refreshing the MBOTMA Membership Committee. She has experience and an interest in organizational membership recruitment and retention. Gary C suggests that, as President, he appoint Marilyn as the new chair of our Membership Committee. Jana moves, Peter seconds, all approve this appointment. We thank Marilyn for volunteering.
4) David suggests we have a clear yearly calendar put together of committee meetings, so interested members can plan ahead to coordinate personal calendars so as to attend meetings.
Adjourn. Gary G moves, Greg seconds, all approve adjournment. Meeting adjourned by President Cobus.
Submitted by Mary DuShane, Board Secretary