The MBOTMA Board of Directors held a meeting Tuesday March 7 at Davanni's Pizza on Grand Ave and Cleveland Ave (41 Cleveland Ave S) in Saint Paul. Board members present were Rudi Marti, Dale Gruber, Alan Jesperson, Robbi Podrug, Brett Day, Bill Lindroos, Theo Hougen-Eitzmen, Laura Cooper, Phil Nusbaum, Nic Hentges, and Jed Malischke. Others in attendance were Doug Lohman, David Smith, Matt Johnson, and Gary Germond. Bea Flaming also attended later.
President Laura Cooper called the meeting to order at 7:00 pm. She asked for any additional agenda items. Dale Gruber asks that a question of adding Charlie Parr to the festival line-up. Al asks to add Laughing Waters to agenda. Brett Day asks to add report on MRAC training.
Minutes of the last meeting were made available as people entered the meeting room. Bill Lindroos asked to have mention of the attachment be struck from the minutes since it was not presented with the minutes. Dale Gruber motions to approve. Robbi Podrug seconds. Passed unanimously.
Treasurer’s Report. Robbi described new credit card processing machines used at winter weekend. They seemed to work fairly well. Costs are quite a bit less than the current machines. Nic moves to accept report, Alan seconds, approved unanimously. Some discussion of attendance followed.
Laura reported that she, after consulting with the executive committee, sent notice to Patricia Bungert of the termination of her contract as executive director. Laura asked for a motion to accept the action of the executive committee. Brett so moved. Dale seconds. Discussion followed. Motion passed unanimously.
Board Resignations and Vacancies. Jed Malischke has submitted his resignation from the board and from the finance committee. Also open is the seat held by Ann Iijima up to last month. Brett moved to appoint Matt Johnson as secretary and Gary Germond to fill the member at large position. Both nominations had been received by the secretary 30 days prior to the meeting and announced to the board at the last meeting. Both seats are for the remaining of this year. Passed unanimously. Gary moves to have board names and emails, if board members are willing, be published in the magazine. Dale seconds. Discussion followed. Six in favor, five against. Motion carries.
D&O Insurance. At the last board meeting Rudy brought up the question of D&O insurance. He presented his research into the question with information from the state attorney general and a quote from Travelers Insurance. Rudy moved to have mbotma purchase D&O insurance as soon as possible. Gary seconds. A couple amendments were offered but not added. Motion carries.
Festival Committee Reports. Matt reported on Kickoff. Stage schedule set and most contracts are in place. Brett reported on WBW. Chair has retired. He also mentioned that the MBOTMA Festival has no chair with ED termination. Alan asked about a band playing both festivals? Laura explained that there was an earlier vote to drop that policy for this year only.
Interim ED Proposal. Laura explained that she asked Jed Malischke for a proposal for him to fill in as interim executive director for the remaining portion of the fiscal year. Bea added that she is planning to retire in the summer of 2018.
Brett reported on several workshops for non-profits that are coming up. Laura mentioned MAP for non-profits and some workshops and programs they offer.
Board Retreat. Laura gave an update, and an overview of the schedule for the March 25 board retreat day. It will start at 9am. Brett and Patricia got the hotel to comp everything. Who should be invited? Discussion followed.
There will not be an official board meeting on that day. Robbi nominates Carl Sones to be considered for the open youth rep seat.
Dale Gruber explained that the MBOTMA festival committee discussed hiring Charlie Parr as an extra act in 2017. Bill moved to amend the MBOTMA festival budget to add $2,000 to hire Charlie Parr. Rudy seconded. Much discussion followed. Motion failed. Matt moves to raise the MBOTMA festival budget by $2,000. Phil seconds. Seven for, two against, one abstention, motion carries.
Bill moved to adjourn, Robbi seconds. The meeting was adjourned at 9:45 pm.