The MBOTMA Board of Directors held a meeting Tuesday May 2 at Davanni's Pizza on Grand Ave and Cleveland Ave (41 Cleveland Ave S) in Saint Paul. Board members present were Rudi Marti, Alan Jesperson, Robbi Podrug, Brett Day, Bill Lindroos, Laura Cooper, Phil Nusbaum, Gary Germond, and Matt Johnson. Others in attendance were Jed Malischke, Janine Kemmer, Bea Flaming, and Doug Lohman.
President Laura Cooper called the meeting to order at 7:00 pm. She started by asking for additional agenda items. No items were offered.
Minutes of Last Meeting. Robbi moved, Gary seconded, passed unanimously.
Treasurer’s Report. Robbi presented a report. She answered a few questions. She also reported that the former executive director had received her final payment. Bill moved to approve report, Phil seconded, passed unanimously.
Laughing Waters. This was an item tabled last month. Robbi presented a report from the finance committee about it, as was requested last month. She walked through the finance report. Laura then asked Alan to step out. Questions and discussion followed. Perks available are table space, banner placement, ad in program. Matt moves to contribute $1250 in exchange for an ad in the program and a table for the event. Rudy seconds. Alan was asked back in the room to explain if these items were possible. For that amount he said he can do a full page ad and table but no sponsorship. Laura asked Alan again to step out for the vote. One vote against. All else in favor. Motion carried.
Kickoff Progress Report. Matt Johnson passed around promotional plan. Schedule is also set. Volunteer schedule is up. Weather will be good.
MBOTMA Festival. Jed presented a new sponsorship package piece. Also reported on progress with promotion, stage schedules, and other matters.
Revenue Streams Task Force. Rudy presented for this group. They have met several times. Memberships, fundraising events, raffles, ticket sales, have all been discussed. Sponsorships, donations, also discussed. It was suggested that they prioritize items and come back with four or five recommendations for actionable items to focus on.
Technology Task Force. Robbi presented for this group. They have collected potential software replacements. Also discussed is financial and communication technology.
Roles Task Force. Bill presented. Members are Brett, Laura, Dale, Gary. Objective: To define staff and volunteer roles that MBOTMA needs to accomplish its mission. Three deliverables by June 6: a document each for hired staff, event committees, and board roles. They are currently trying to define who is “responsible” and who is “accountable” for individual tasks. Laura brought up the idea of discussing the possibility of paring down the number of events sponsored by MBOTMA to makes things simpler. Much discussion followed.
Matt moved to adjourn the meeting. Phil seconded. Laura adjourned the meeting at 9:40 pm. Minutes submitted by Jed Malischke.