Meeting held Thursday 11/6/14, at the Lunds store on Lake Street in Minneapolis. Present: Board Members: President Gary Cobus, Vice President Jana Metge, Treasurer, Peter Albrecht, Secretary Mary DuShane; Marilyn Bergum, Sarah Cagley, Alan Jesperson, Gary Germond, Greg Landkamer, Phil Nusbaum, Catie Jo Pidel, Sandi Pidel, David Smith; Staff: Executive Director Jed Malischke, Administrative Assistant Bea Flaming. Meeting called to order 7:05 pm by President Gary Cobus.
Minutes of October 7 meeting presented. Changes needed under Membership paragraph, per Marilyn: postage increase for lst class delivery of magazine is to begin immediately; dues increases will begin 3/1/15. Jana moves, Sandi seconds, all approve that we accept these minutes as revised. Minutes of October 28 budget meeting were emailed out; Mary is incorporating some changes and will email these minutes to everyone for approval.
Treasurer’s Report. Jed presents a new budget report covering our fiscal year 2014 (ending 9/30/14) and a current balance sheet for 10/31/14, plus a new cash flow report he has prepared in response to our discussions in the last several meetings. Mary moves, Peter seconds that we approve these reports. Discussion. David objects to Jed’s cash flow projections and votes No to approval. Motion passes.
Youth Representative Board Seat. Catie Jo’s seat expires at the end of 2014. Nominations were solicited through the election process with no volunteers. Catie Jo expresses her willingness to continue on for the next two-year term, and President Cobus wishes to appoint her to the position. Peter moves, Jana seconds, all approve her appointment.
Upcoming organizational audit of policies and procedures. Jed met with Barry Rogers today. Next steps: Barry will submit his audit proposal to our audit committee; committee will meet with Barry to review proposal; Barry will submit draft audit for committee and Jed to review and present to the board. We hope to have this process well underway and a presentation by Barry at the January Annual Board Planning Meeting. We thank Jana for her ongoing work in expediting the audit and thank Peter for arranging the $4K donation to fund the audit.
Fundraising event. Sandi is organizing a big fundraising event to take place on January 31 at the Kraus-Hartig VFW in Spring Lake Park. She has arranged for us to use the entire building at no cost from noon to midnight. Several top local bands have volunteered to perform. Sandi asks for help with organizing a silent auction, perhaps vendors, jams, a dance, open mic. We discuss asking for “suggested donation” as admission with a chart at admission table showing our fundraising goals.
Final budget revisions for 2015:
MBOTMA Underground: Catie Jo and Sarah have added the Gruber Brothers to their committee and plan to launch fundraising ideas in March. Mary moves, Peter seconds, all approve listing the Underground budget line at $500 revenue, $500 expenses.
Merchandise: Peter moves, Jana seconds to reduce merchandise expense to $9K. Discussion. David, Gary, Alan vote No, Catie Jo abstains. Motion passes.
Peter moves, Jana seconds that we approve the 2015 budget as revised. Discussion. Peter adds friendly amendment that we list the audit at $4K in donations and $4K in expenses. David suggests we look at PR expenses and our El Rancho contract and opposes approval of current budget. Motion for approval passes.
Lifetime Achievement Award. Sandi moves, Gary G seconds, all approve that we add Tony Anthonisen to our list of honored recipients of this occasional award and present him with a plaque at the Saturday night gala dinner at Harvest Jam.
Marilyn suggests a membership table at the Harvest Jam staffed by board members, to urge membership renewals and updates and sign up new members, all to receive 40th Anniversary “I belong!” buttons designed by Jed. She passes around a schedule and urges everyone to sign up.
Adjournment. Peter moves, Catie Jo seconds, all approve that we adjourn the meeting. Adjourned by President Cobus at 9:15 pm, whereupon Greg presents a surprise gift to our departing President and a card signed by the board members, thanking Gary for his years of service as Board President and looking forward to enjoying his company in other capacities in continuing support of MBOTMA.
Submitted by Mary DuShane, Board Secretary