Minutes - MBOTMA Board Meeting – November 1, 2016
Meeting held 11/1/16 at Davanni’s on Winnetka.
Present: Board Members: President Peter Albrecht, Treasurer Greg Landkamer, Secretary Mary DuShane; Directors at Large Ken Bloch, Theo Hougen-Eitzmen, Ann Iijima, Alan Jesperson, Phil Nusbaum
Staff: Administrative Assistant Bea Flaming, MN Bluegrass Editor Doug Lohman
Guests: Members Brett Day, Laura Cooper, Dale Gruber, Nic Hentges, Earl Jarosh, Janine Kemmer, Bill Lindroos, Jed Malischke, Rudy Marti, Rina Rossi, David Smith, Kevin Ward (El Rancho Manana), Floyd Wellons (Accountant).
Call to order 7:00 by President Peter Albrecht.
Minutes from 10/4/16 Board Meeting. Ken moves, Greg seconds, all board members approve minutes.
Appointments to Fill Current Board Vacancies. We had 4 resignations in the last two months. The board made nominations a month ago, per our bylaws,to bring to this meeting. Ann moves, Greg seconds, all current board members approve appointing Jed Malischke to the vacant board Vice President position, to expire at the end of 2016, and Nic Hentges and Bill Lindroos to fill the vacant Directors at Large positions, to expire at the end of 2017. Nominee Doug Lohman declined to be appointed to the 4th position. Jed moves, Ken seconds, that we nominate Brett Day to fill the 4th vacant board seat. Ann and Mary vote Nay. Motion passes.
Treasurer’s Report. Greg, our board treasurer, presents a report of the updated financials for this month. Jed moves, Ann seconds, all approve we accept this report.
January Fundraiser Event. Laura and Phil have volunteered to co-chair this event, currently scheduled for January 28, 2 pm to 10 pm, at the Kraus-Hartig VFW venue where last year’s fundraiser was held. They make a pitch for help in organizing the event.
Membership Survey Motion. Peter moves, Mary seconds, that the board authorize sending a one question survey to all members of MBOTMA reading: “Should MBOTMA expand the music genres it presents to include acoustic “Roots” and/or “Americana?” Discussion. Motion tabled to our next meeting.
Candidates for Executive Director position: Jed. Four candidates are here: Patricia Bungert, Lars-Erick Carlson, Jon Miller and Wayne Hamilton. Jed contacted people from last year’s applicant list, plus he recruited others, then he and Brett met with and/or interviewed by phone these four people and two others, giving them info about the association and the position. Each of these four is given five minutes to speak to the group and then take questions. Following the question/answer session, the candidates are thanked and make their exit.
Jed moves, Ken seconds that we set up a ranking poll online for the next 48 hours, open to everyone at this meeting, to rank the candidates, and then that the executive committee will begin at the top of the list and negotiate with the top-ranking candidate to fill the position immediately. Discussion. Motion fails.
Jed moves, Greg seconds, that the board meet in two weeks to consider the 6 candidates we’ve heard from (the 4 who appeared tonight and possibly the other 2 in person or by teleconferencing) and anyone else who may apply in response to the ad in the magazine stating MBOTMA is seeking applicants for Executive Director, and that we then select someone to fill the position. Motion passes. Meeting set for Wednesday, November 16.
Meeting Adjourned at 9:40 pm.
Submitted by board secretary Mary DuShane.