Meeting at the Marriott West
Present: President Peter Albrecht, Vice President Jana Metge, Treasurer Sandi Pidel, Secretary Mary DuShane; Marilyn Bergum, Ken Bloch, Sarah Cagley, Gary Germond, Alan Jesperson, Greg Landkamer. Executive Director Jed Malischke, Administrative Assistant Bea Flaming; Guest MBOTMA Members Brett Day and David Smith.
Call to order 7:30 by President Peter Albrecht.
“Consent Agenda” Jana moves, Greg seconds, all approve:
Executive Director’s Financial Report. Revenue was a big improvement this year overall, with a net revenue of $28k. Mary moves, Sandi seconds, all approve that we accept the report.
Finance Committee Report. Sarah, as committee chair, reports that she, Peter, Greg and Jed met today with Barry Rogers and his partner Floyd to discuss the transition to our new accounting system. Jed has given Barry an updated copy of our books. We will have duo sets of books for October this year, the first month of our 2016 fiscal year. We have committed to a year of transition. On the question of Directors and Officers (D&O) insurance, Jed says our liability carrier, Travelers, can add this coverage for $600 annually. Gary moves, Ken seconds that we authorize approximately $600 extra for D&O insurance coverage.
Insurance. On the question of Directors & Officers (D&O) insurance, Jed says our liability carrier, Travelers, can add this coverage for $600 annually. Gary moves, Ken seconds that we authorize approximately $600 in 2016 for D&O insurance coverage.
Fundraising. Jana reminds us that November 12 is the GiveMN campaign’s “Give to the Max Day. Jana moves, Sandi seconds, all approve that we allocate all MBOTMA donations received through this campaign to our Grass Seeds program. Sandi has written a blurb regarding this for the November magazine. Jana will head up organizing our January 23 fundraising event, to be called “JedFest.” Gary moves, Sarah seconds, all approve that we add this event to our 2016 Program Budget.
Executive Director Search Committee. Ken is chair, with Jana and Sarah as committee members thus far. A blurb appeared in the October magazine that we are searching for an interim director and interested parties should write to Ken. We don’t yet have a detailed Scope of Work nor amount of contract payment to offer. The committee will continue to meet and will report to the board at the November meeting.
Budget Revisions and Program Changes. We are now entering fiscal year 2-16 and need to finalize our budget as direction for the program committees. To prepare for our transition to a new Executive Director coming in during 2016, the board wants to have a more thorough understanding of how the annual budget is allocated and how it can be adjusted. We go through the 2016 budget line by line with Jed leading a discussion of each program and each projected Revenue/Expenses/Net line. Mary moves, Alan seconds, all approve we accept this adjusted budget.
Adjourn. Marilyn moves, Alan seconds, all approve adjournment. Meeting adjourned by President Albrecht at 10:03.
Submitted by Mary DuShane, Board Secretary